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Fees Policy

  • Term fees must be paid in full in the first 2 weeks of term for all new and existing members. Failure to do so will result in additional account keeping fees and your child will not be able to attend gym until all outstanding fees are paid. Carmel and Co Gymnastics encourages all parents to pay term fees in full before the term commences and doing so will attract a 10% discount.
  • Once your child is enrolled for the term, their term fees are not refundable except due to injury or illness. Refunds and credit for the balance of term fees, less 20% admin fee, will only be provided upon receipt of a doctor’s certificate.
  • In the event that term fees are not paid, and the debt is handed over to an external debt collection agency, all costs incurred by Carmel & Co gymnastics in doing so will be passed on in the form of additional fees.
  • Gymnast re-enrolling must pay for a full term i.e. if it is a ten week term, they must pay for 10 weeks even if they will be away the first, or last week for example. Gymnasts are entitled to make-ups for the missed week once fees are paid in full.
  • Once a gymnast attends the first lesson of a term, (excluding trial lessons for new members) they have enrolled for the full term and acknowledge that full term fees are therefore due. Even if gymnasts have not paid and quit gymnastics in week 2, they will still be liable for a full terms fees. If not paid, the debt will be handed over to an external debt collection agency, and the costs incurred by Carmel & Co Gymnastics in doing this will be passed on in the form of additional fees. In addition, registration transfer to any other gymnastics club in Australia will be refused until all fees are paid in full.
  • In the event you are unable to pay for term fees in the first 2 weeks, you must see administration and you may be eligible for a payment plan. (Only available to gymnasts who train 2 days per week or more.) Payment plan applications are available from admin. To be eligible, you must apply before term starts – not in week 2 when you are unable to pay full term fees)
  • Gymnasts who still have term fees outstanding from the previous term will not be permitted to re enrol, and will lose their position in the class.

Make up lessons

  • Makeup lessons are available only to those gymnasts whose term fees are paid for in full Parents/gymnasts must phone in if they are unable to attend gym in order to qualify for a makeup lesson. Makeup lessons may be refused depending on gymnast numbers on a particular day.
  • Makeup lessons are used to cover absences of 2 weeks or less (refunds or credit are used for absences greater than 2 weeks as the result of injury or illness only) Medical certificates are not required unless the absence has been the result of an injury in which case a clearance certificate is required by a doctor (this ensures the gymnast is fit to train again)
  • Makeup lessons can be used for any class within the club to the same value.
  • Makeup lessons can only be used within the current term and are not transferable to next term or holiday training or programs.

Refunds/credit

  • Credit or refunds are not given for unexplained absences or if gymnasts decide they no longer want to do gymnastics. If full term fees are not paid at the time of quitting, parents will still be charged for full term fees.
  • Credit or refunds are not given as a result of gymnasts attending club events or competitions when their usual classes are on. Coaches are present at these events and as such are considered part of their regular gymnastics activities. Gymnasts unable to attend such events, and where no regular classes are held as a result, are entitled to a makeup lesson.
  • Credit or refunds are only provided for absences greater than 2 weeks, and upon receipt of a doctors certificate along with a clearance certificate (this ensures the gymnast is fit to train again) The credit or refund for the absence incurs a 20% administration fee.
  • Credit may be given if a gymnast is absent for less than 2 weeks but unable to return to their full training schedule as a result of injury/illness for more than 2 weeks. This is at the discretion of the head coach and administration.
  • If a gymnast will be away for 4 consecutive weeks or more within the term, (Family overseas holiday for example), credit may be given at the discretion of Management provided application is made in writing at least 1 month prior to the absence, If approved, a 20% holding fee of the usual weekly fees will be charged to hold your child’s position in that class / classes.
  • Credit or Refunds will not be given in the event of a Natural Disaster (eg Flood, Storm, Cyclone, Fire etc).

Ordering Uniforms and Handgrips

  • Uniforms, handgrips, shoes, leotards, tracksuits etc will only be ordered once payment is received in full.
  • If your child does, or is entering into a competitive program, you should allow up to 6 weeks when ordering. In many instances, uniforms are sourced overseas and will take this long to arrive. If you leave your order until the week or two before a competition, you will not have it in time.

Competition entry fees

  • Competition entry notes will be given to those children to whom they are relevant. We endeavor to give Parents and Gymnasts as much notice of events as possible. If payment is not received by the due date stated on the form, then your child will not be able to compete in that event. (If late entries are accepted by event organizers, any late fees they charge will be passed directly on to you)